Low Cost Accounting & Bookkeeping Outsourcing for USA Businesses & CPAs
Low Cost Accounting and Bookkeeping Outsourcing Services for USA Businesses and CPAs by offshore accountant
Most USA businesses don’t struggle because they lack sales. They struggle because their numbers don’t make sense when they actually need them. AR doesn’t match reality, AP is full of old balances, bank accounts don’t reconcile, and every tax season becomes a clean-up exercise instead of a filing exercise.
CPA firms face a similar issue from the other side. The work is there, clients are there, but staffing, review time, and margins are under pressure. Hiring locally is expensive. Training juniors takes time. Senior staff spend hours fixing basic bookkeeping errors instead of doing advisory work.
This is where offshore accounting and bookkeeping outsourcing has stopped being a “cost experiment” and become a practical operating model.
At Unified Books, we work with USA businesses and CPA firms that want reliable books, not just completed books. Our focus is not volume processing. It is solving accounting, AR, and AP problems, maintaining US GAAP discipline, staying aligned with IRS rules, and building systems that work month after month inside QuickBooks Online.
Why USA Businesses Actually Outsource Accounting and Bookkeeping Rather Doing in House
Cost matters, but it is rarely the only reason. Most businesses approach us after facing one or more of these situations.
Their AR aging looks high, but collections don’t match it. Old invoices show as outstanding even though money was received months ago. Credits sit unapplied. Cash flow decisions are made on incorrect data.
Their AP is cluttered with vendors that haven’t been paid or used in years. Duplicate vendors exist. Balances don’t move. Management doesn’t know what is actually payable.
Their bank accounts, point of sales, credit cards, loans don’t reconcile cleanly. Someone “forced” a reconciliation in the past, and now every month becomes harder.
Their QuickBooks Online file technically runs, but nobody fully trusts the reports and data as critical information is not updated as per actual records and statements.
Outsourcing works when the offshore team does more than posting entries. It works when the team understands how US accounting should look, how errors compound over time, and how to fix problems without breaking the system.
What Low-Cost Offshore Accounting Really Means in Practical world
Low-cost does not mean junior, untrained resources clicking buttons. It means structured delivery, experienced accountants, and repeatable processes, delivered from a cost-efficient location. Best part is that, we at Unified books follows checker maker principles and a senior person is being appointed as reviewer who plays the role of checker.
Our offshore team works only on US accounting. That means daily exposure to US GAAP concepts, IRS expectations, CPA review standards, QuickBooks Online, XERO, Zoho workflows.
Every client file has documented accounting logic. Why revenue is treated a certain way. How owner transactions are handled. How payroll journals are posted. How AR and AP are cleared. This documentation is what prevents recurring errors.
The cost advantage comes from scale and efficiency, not from shortcuts.
Core Bookkeeping and Accounting Services for USA Businesses including small to large business across various states
Monthly Bookkeeping That Holds Up Under Review
Monthly bookkeeping is not just categorizing transactions. It is ensuring that categorization makes sense consistently across months.
We maintain clean charts of accounts aligned with US GAAP. We apply rules carefully in QuickBooks Online and manually review exceptions. Class and location tracking is handled only when it adds reporting value, not blindly.
The goal is simple: when a CPA opens the file, they should not have to “decode” what happened.
Bank, Credit Card, Mortgage and Loan Reconciliations
Most accounting problems start with bad reconciliations.
We reconcile every bank, credit card, and loan account properly, not by force-matching balances. If something doesn’t reconcile, we find the reason. Missing entries, duplicate postings, incorrect dates, feed issues, or prior-period mistakes are identified and corrected.
Reconciliation notes are maintained so anyone reviewing later understands what was fixed and why.
Accounts Receivable: Where Most Businesses Lose Control and Working capital issues starts
AR is one of the biggest pain points we see.
Unapplied receipts, incorrect invoice dates, partial payments posted wrongly, credits sitting unused, and customers showing balances they don’t owe.
We clean AR systematically. We match receipts to invoices, clear credits, correct posting logic, and rebuild aging reports so they reflect reality. Once AR is clean, we help maintain it so it does not fall apart again.
This alone improves cash flow visibility and management confidence.
Accounts Payable: Cleaning the Hidden Mess and gain vendor trusts
AP often looks fine until someone actually reviews it.
Old vendors with balances that never clear. Duplicate vendor names. Bills entered twice. Payments posted incorrectly.
We review vendor masters, validate balances, clear incorrect payables, and bring AP back to a state where it actually represents money owed. This improves both financial accuracy and internal control.
Payroll Bookkeeping Support
We do not run payroll, but we handle payroll accounting properly.
Payroll journals are posted correctly. Payroll liabilities are reconciled. Wages, taxes, and benefits are mapped accurately. This ensures expenses are correct and IRS reporting remains consistent.
Clean-Up, Catch-Up, and Year-End Accounting
A large portion of our work starts with fixing the past.
Books that are six months behind. Sometimes two years behind. Sometimes technically “up to date” but fundamentally wrong.
We do clean-ups methodically. First, balance sheet integrity. Then AR and AP. Then income statement logic. Every adjustment is documented. Nothing is hidden. And most important opening balances are being tallied with Federal tax returns.
For CPA firms, this means receiving tax-ready books, not mystery files. For businesses, it means finally understanding their numbers.
White-Label Accounting and Bookkeeping for CPA Firms
CPA firms don’t want another vendor. They want a back-office that works the way they work.
Our white-label model is simple. We follow your SOPs. We prepare books the way you want them. We flag issues before review. We do not communicate with your clients unless you ask us to.
We support CPA firms with ongoing bookkeeping, clean-ups, AR/AP resolution, and management reporting. Many firms use us specifically to reduce review time. When books arrive clean, partners can focus on advisory instead of corrections.
QuickBooks Online Expertise That Goes Beyond Basics
QuickBooks Online is powerful, but only when used correctly.
We handle proper setup, chart of accounts design, class and location configuration, bank feed logic, and automation rules. We manage undeposited funds, clearing accounts, credit cards, loans, owner transactions, and sales tax settings carefully. We uses QuickBooks in a manner that it saves lot of time with accuracy like using OCR feature.
Most importantly, we maintain audit trails so changes are explainable.
Advanced Excel, Automation, KPIs, and Dashboards
Accounting does not end inside QBO.
We use advanced Excel for reconciliations, bulk data checks, variance analysis, and error detection. Excel allows us to see patterns that software alone does not show.
We automate repetitive tasks where possible to reduce manual errors. Aging reviews, reconciliation checks, KPI calculations, and reporting templates are standardized.
We also build KPI reports and dashboards that business owners actually use. Cash flow trends, AR days, AP cycles, margins, and performance indicators that support decisions, not just compliance.
CPA firms often use these dashboards as part of advisory discussions. Even Business owner
US GAAP and IRS Alignment Is Not Optional
All work is performed with US GAAP discipline and IRS reporting expectations in mind.
Revenue recognition, expense classification, consistency, and documentation are maintained throughout the year. This avoids last-minute fixes and makes tax season predictable.
Case Study: Fixing AR, AP, and Reporting for a US Services Business
A US-based services organistion came to us with ongoing issues. Their AR showed strong balances, but cash collections were weak and facing working capital challenges. AP included vendors that had not been paid in years. Bank accounts were not reconciling cleanly showing un-deposited funds and unclear entries .Management did not trust monthly reports.
We started with a diagnostic review. AR had unapplied receipts and duplicated invoices. AP had incorrect balances and duplicate vendors. Prior reconciliations had been forced. We carried out reconciliations for large vendors and customers while matching books with their statements.
We cleaned AR and AP, reconciled all balance sheet accounts, corrected historical errors, and rebuilt reports. We introduced Excel-based controls and KPI dashboards for cash flow and collections.
Within two months, the books were stable, accurate, and review-ready. Their CPA reduced review time significantly, and management finally started using the reports for decision-making.
Frequently Asked Questions
Is offshore accounting compliant with US GAAP and IRS rules?
Yes. Our work follows US GAAP principles and IRS expectations so books are tax-ready and CPA-ready. As we are qualified CA (Equivalent to CPA) hence we have required knowledge of US GAAP and IRS rules.
Can CPA firms fully white-label your services?
Yes. We operate entirely as a back-office team under your firm’s processes, SOPs and branding.
How do you handle messy AR and AP files?
We use a structured clean-up approach with reconciliations, Excel analysis, Macros, and documentation so problems are fixed permanently.
Do you provide KPIs and dashboards?
Yes. We prepare practical dashboards covering Customer level profitability, Segment wise reporting, Budgeted vs Actual Sales Reporting, cash flow, AR, AP, and performance metrics used by business owners and CPAs.
Final Thoughts
Outsourcing accounting only works when the offshore team understands the consequences of errors, not just the mechanics of software.
When books are clean, reconciled, and logically structured, everything else becomes easier.
That is the role Unified Books plays for USA businesses and CPA firms who want accounting that actually works, keep books reconciled, financials reports are ready along-with all the schedules and tax filing can be done quickly